Project Governance Checklist
This checklist ensures effective governance across all stages of a project
Project Governance Checklist
1. Project Initiation and Scope Definition:
Ensure clear project objectives and goals.
Define the project scope and boundaries.
Obtain project sponsor approval.
2. Governance Structure:
Establish a project governance board or steering committee.
Identify and assign key roles (e.g., project sponsor, project manager, stakeholders).
Define decision-making processes and authority levels.
Outline escalation procedures for resolving issues.
3. Roles and Responsibilities:
Clearly define roles and responsibilities for all project team members.
Assign accountability for project deliverables.
Ensure stakeholder roles are identified and communicated.
4. Communication and Reporting:
Develop a communication plan.
Define reporting mechanisms and frequency (e.g., status reports, executive updates).
Identify key stakeholders and their information needs.
5. Risk and Issue Management:
Establish a risk management process.
Create a risk register and update it regularly.
Define an issue escalation process.
Ensure contingency plans are in place.
6. Change Control:
Implement a change management process.
Create a change request log to track all changes.
Define approval authority for changes (governance board, sponsor, etc.).
7. Performance Monitoring and Quality Assurance:
Set up Key Performance Indicators (KPIs) to monitor project progress.
Establish quality control and assurance processes.
Review project performance regularly against baseline objectives.
8. Financial Management:
Ensure budget is approved and regularly monitored.
Implement financial controls and approval thresholds.
Track project expenditure against budget.
9. Stakeholder Engagement:
Develop a stakeholder management plan.
Engage stakeholders regularly through meetings or updates.
Ensure feedback is incorporated into project decisions.
10. Legal and Compliance:
Ensure compliance with relevant regulations, policies, and legal requirements.
Review contractual obligations with vendors and partners.
Conduct regular audits for compliance adherence.
11. Documentation and Record-Keeping:
Establish a document management system.
Ensure all key decisions, approvals, and communications are recorded.
Maintain a centralized repository for project documentation.
12. Project Closure and Post-Implementation Review:
Conduct a project closure meeting to review achievements and lessons learned.
Complete a post-implementation review to assess outcomes.
Archive project documentation for future reference.
Transition any ongoing responsibilities to operations or support teams.
This checklist ensures effective governance across all stages of a project to promote alignment, accountability, and transparency.
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