Project Planning Checklist
Checklist ensures that all critical aspects of project planning are considered, organized, and communicated before the project execution phase begins
Project Planning Checklist
Define Project Goals and Objectives
Clarify overall project purpose and desired outcomes.
Align goals with organizational strategy.Identify Key StakeholdersCreate a stakeholder list (clients, team members, sponsors).
Define stakeholder roles and responsibilities.
Develop a Project Scope Statement
Outline project deliverables and boundaries.
Specify inclusions and exclusions of the project.
Create a Work Breakdown Structure (WBS)
Break down the project into smaller tasks.
Assign responsibility for each task.
Estimate Project Budget
List all expected project costs (resources, materials, etc.).
Develop a contingency budget.
Develop a Project Schedule
Establish key milestones and deadlines.
Use tools like Gantt charts or project timelines.
Resource Planning
Identify required human, financial, and technical resources.
Assign roles and responsibilities to team members.
Risk Management Plan
Identify potential project risks.
Develop mitigation strategies and assign owners.
Communication Plan
Define how and when communication will occur.
Establish channels (meetings, emails, reports) and frequency of updates.
Procurement Plan
List external services or materials needed.
Create a timeline for vendor selection and contract management.
Quality Management Plan
Establish quality standards for deliverables.
Define review and approval processes.
Project Baseline Development
Set the initial project scope, schedule, and cost as a baseline.
Gain approval from key stakeholders.
Change Management Plan
Define how changes to the project will be tracked and approved.
Set up a change request process.
Approval of Project Plan
Review the entire project plan with stakeholders.
Obtain formal sign-off from stakeholders.
This checklist ensures that all critical aspects of project planning are considered, organized, and communicated before the project execution phase begins.
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