Construction Project Coordinator Job Description
- Michelle M
- 3 days ago
- 5 min read
The construction industry is a complex ecosystem made up of countless moving parts. From architects and engineers to contractors and city inspectors, coordination is key to turning a blueprint into a completed structure. One of the most crucial roles in this process is that of the Construction Project Coordinator.
This often underappreciated position acts as the nerve center of a project, managing communication, documentation, scheduling, and logistics to ensure everything runs smoothly from groundbreaking to ribbon-cutting. Whether you're a student exploring career options, a construction worker seeking upward mobility, or an HR manager looking to write a killer job posting, this guide will help you fully understand the responsibilities, qualifications, and career path of a Construction Project Coordinator.
What Is a Construction Project Coordinator?
A Construction Project Coordinator is the professional responsible for supporting project managers in planning, coordinating, and executing construction projects. They work behind the scenes to ensure that all elements of a project are aligned and moving forward efficiently. They act as a liaison between different teams, organize resources, handle documentation, and track project timelines and budgets.
While the project manager typically oversees the overall execution and decision-making of a construction project, the coordinator ensures that the gears behind that execution turn smoothly.
Key Responsibilities
The specific tasks of a Construction Project Coordinator may vary depending on the size and type of project, but the core duties typically include:
1. Project Planning and Scheduling
Assist in the creation of construction project plans and timelines
Coordinate scheduling of subcontractors, suppliers, and deliveries
Ensure all deadlines are met and anticipate potential delays
2. Communication and Liaison
Act as the point of contact between project stakeholders, including engineers, contractors, clients, suppliers, and government agencies
Facilitate meetings and relay updates across teams
Communicate daily progress reports and escalate issues as needed
3. Document Control
Maintain accurate records of contracts, permits, RFIs (Requests for Information), change orders, and project drawings
Ensure all documentation complies with legal and regulatory standards
Track revisions to construction plans and ensure proper distribution
4. Budget and Cost Tracking
Monitor project expenditures and assist with cost control
Help prepare financial reports and forecasts
Work with vendors and suppliers to ensure cost-effective procurement
5. Procurement and Logistics
Order materials and supplies, ensuring timely delivery to job sites
Manage inventory and verify delivery of goods
Coordinate site access and logistics for contractors and deliveries
6. Quality Assurance and Safety Compliance
Conduct site inspections and ensure construction activities align with plans and safety protocols
Report violations or non-conformance to supervisors or inspectors
Coordinate with safety officers and attend safety meetings
7. Risk Management and Problem-Solving
Identify potential project risks or conflicts and suggest mitigation strategies
Support resolution of on-site issues in real time
Skills and Qualifications
A Construction Project Coordinator must be a multitasking maestro with a solid understanding of construction processes and an eye for detail. Below are the key skills and qualifications expected for this role:
Technical Skills
Proficiency in construction project management software (e.g., Procore, Buildertrend, PlanGrid, MS Project)
Familiarity with CAD drawings and blueprints
Knowledge of construction materials, methods, and safety regulations
Soft Skills
Strong communication and interpersonal skills
Excellent organizational and time management abilities
Attention to detail and analytical thinking
Problem-solving mindset
Ability to work independently and as part of a team
Educational Requirements
Associate or Bachelor’s degree in Construction Management, Civil Engineering, Architecture, or a related field
Certifications such as PMP (Project Management Professional), OSHA Safety Certification, or CMIT (Construction Manager-in-Training) are valuable but not always required
Experience
Most roles require 2–5 years of experience in construction or project coordination
Internships, apprenticeships, or experience as an assistant project manager or field engineer are often stepping stones to this role
A Day in the Life of a Construction Project Coordinator
Imagine starting your day at 7:30 a.m. with a safety briefing at the site. By 9:00 a.m., you're back at your desk updating the project tracking sheet and confirming delivery dates with suppliers. Around noon, you're reviewing change orders and sending updates to architects and engineers. In the afternoon, you’re visiting the job site to verify that the framing work is going according to plan. Before clocking out, you update your project manager and file inspection reports from the city.
It’s a role that combines office work and fieldwork, administrative duties and technical coordination, making it ideal for those who love variety and teamwork.
Work Environment
A Construction Project Coordinator often splits their time between the construction site and the office. They might work out of a jobsite trailer or a corporate headquarters, depending on the project's scope.
Travel between job sites, client offices, and local agencies is common. The position typically requires full-time hours, with some overtime during critical project phases.
Construction Project Coordinator vs. Project Manager
It’s important not to confuse a Construction Project Coordinator with a Construction Project Manager, though they often work closely together.
Role | Focus |
Project Coordinator | Administrative, scheduling, procurement, documentation |
Project Manager | Leadership, strategic decision-making, budgeting |
Many professionals start as coordinators and eventually grow into project management roles as they gain experience and certifications.
Career Path and Growth Opportunities
A job as a Construction Project Coordinator offers a promising career trajectory, especially in a booming real estate or infrastructure market. Typical advancement routes include:
Senior Project Coordinator
Construction Project Manager
Site Manager
Construction Operations Manager
Director of Construction or Program Management
With additional certifications and experience, one can even transition into roles in real estate development, municipal planning, or construction consulting.
Salary Expectations
The salary of a Construction Project Coordinator varies based on location, experience, and company size. Here are some general benchmarks:
Region | Entry-Level Salary | Mid-Level | Senior Level |
United States | $50,000–$60,000 | $65,000–$80,000 | $85,000–$100,000+ |
Canada | CAD $48,000–$75,000 | CAD $76,000–$95,000 | CAD $100,000+ |
UK | £25,000–£35,000 | £36,000–£50,000 | £55,000+ |
Australia | AUD $60,000–$80,000 | AUD $85,000–$110,000 | AUD $120,000+ |
Bonuses and profit-sharing may be offered, especially on larger commercial or government projects.
Tips for Success as a Construction Project Coordinator
Stay OrganizedUse digital tools to track documents, timelines, and communication.
Build RelationshipsA strong rapport with subcontractors, suppliers, and field staff can streamline coordination and help resolve problems quickly.
Be ProactiveAnticipate issues before they arise and communicate potential risks early.
Continue LearningStay updated on software, safety protocols, and new building methods.
Practice Effective CommunicationClear, concise communication helps align stakeholders and avoid misunderstandings.
Sample Job Description Template
Here’s a quick job description template for hiring managers or recruiters:
Job Title: Construction Project CoordinatorLocation: [City, State]Employment Type: Full-TimeSalary: Competitive, Based on Experience
Responsibilities:
Support project manager in planning and executing construction projects
Schedule subcontractors and coordinate material deliveries
Maintain project documentation, including contracts, permits, and RFIs
Monitor project budgets and generate financial reports
Ensure compliance with health and safety regulations
Conduct site visits and assist with inspections
Qualifications:
Degree in Construction Management or related field
2+ years of experience in construction or project coordination
Proficiency in project management software (e.g., Procore, MS Project)
Excellent communication and organizational skills
Preferred Certifications:
PMP, OSHA, CMIT, or equivalent
Final Thoughts - Construction Project Coordinator Job Description
A Construction Project Coordinator plays a vital role in the successful execution of building projects. While the spotlight may often shine on project managers or architects, coordinators are the ones ensuring the entire process moves like a well-oiled machine. From organizing logistics to managing documents and timelines, their contributions keep construction projects efficient, cost-effective, and safe.
Whether you're considering this role for your career or hiring one for your team, understanding the value and responsibilities of a Construction Project Coordinator is essential in today’s fast-paced construction industry.
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Professional Project Manager Templates are available here
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